Going your office or data center is far more complex and challenging than moving your residence. This kind of is because mission critical information is at risk during each point of the move, which starts the door to data breaches inside your company. In the event that an office move basically handled appropriately, your business could face overwhelming implications. Massachusetts movers
Be sure to use a professional office moving van that is compliant using national and state records management laws. These companies can assist you move your office using secure procedures, and limit the potential risks and liabilities of a data breach. Actually with the assistance of these professional office movers, you will still find steps you must decide to use protect your hypersensitive data and your business before the move.
Choose a Project Manager
Setting a team member to oversee the complete move is crucial in your office moving. This experienced and experienced person can fix the forethought process, coordinate with the office mover, and deal with any relocation problems that might arise.
Eliminate Outdated Technology and Office Products
Avoid moving old technology, equipment, and office furniture you do not use to the new location. Go through your office and locate unwanted marketing equipment, computers, printers, mobile phones, furniture, and copiers that can be destroyed or donated. Your office moving company may have a disposal service that can remove and dispose of the items for you.
Use a Secure String of Custody
Your secret business, customer, vendor, and employee data must be moved safely and rationally as well. A secure chain of custody ensures that all paper documents and files in your office are relocated with no risks of a data breach.
A professional office moving company uses industry-leading chain of custody of the children protocols throughout the separation, while still making your move as efficient as possible. These procedures include moving your records with gondolas that are covered in plastic with security seals, and giving the authority to slice the seal to only a single person.
Store Old Records Properly
Old records are at higher risk of having data breaches because companies rarely put as much focus on protecting out of date or unwanted records. On the other hand, any record that is made up of customer data or company information puts your business at significant risk. The best option is to work with the workplace moving company that also has a secure records storage area facility. You’ll save on moving costs and space at the new location, and you will reduce your risk for data breaches in the process.
Hire the Right Office Mover
There is a major difference between using an experienced office moving company and a regular mover that doesn’t focus in commercial relocation. You are going to want to hire a qualified office mover with data and records management expertise to obtain your digital and paper files during the move.
A specialist office mover will make the relocation process as smooth as possible, which means your company will be back up and working quickly following the move. Several things to look before you hire the workplace moving company include:
– Information management experience
– Information storage and destruction functions
– Secure chain of custody moving procedures
– Specialized pallets and materials that move IT and office equipment safely and securely
– Managed moving services and reconnect assistance to help you place up at the new location
– Employees with undergone comprehensive background inspections and are trained in the intricacies of office relocations and records moving
– Compliance with all federal and state restrictions, including HIPAA
If your store is planning an office move, you most likely already understand the complexity of the process and the value of putting your very sensitive data in the hands of your mover you can trust. You only want to work with an established office moving company that uses best practices and cutting-edge equipment.